How it works
From scattered spreadsheets to one calm list, in an afternoon.
Most businesses keep renewal dates in a spreadsheet, documents in a shared folder and routines in someone's head. The Operations Hub brings them together and reminds the right person before anything is due.
Set up in four steps
Create your workspace
Sign up with email or Google and choose your type of business. Categories and templates are ready at once.
Add what must not be missed
Use quick-add templates, or import your existing spreadsheet in one step. Set who owns each item.
Upload key documents
Certificates, policies and contracts, with expiry dates. New versions keep the old ones as history.
Invite your team
Managers, members or view-only users such as your accountant. Assign recurring tasks.
Then it runs itself
Reminders at the right time
Each renewal has its own schedule, for example 60, 30 and 7 days before. The owner gets an email and an in-app alert, and again if it becomes overdue.
Renew in one click
Press "Mark as renewed", attach the new certificate if you like, and the due date moves to the next period. The history shows every renewal and what it cost.
Routines that repeat
Complete a monthly task and next month's is created automatically, keeping its schedule even if this one was late.
Your calendar, your phone
Everyone gets a private calendar link and an optional daily summary. Urgent items can also go by WhatsApp or SMS if you opt in.
Know where you stand
Reports show renewal costs for the next 12 months, overdue work by person, expired documents and records still missing a file.
Always yours
Export every list as CSV, or download a full backup including every file version. The activity log records who did what.
Compared with a spreadsheet and a shared folder
| Spreadsheet and folders | Operations Hub | |
|---|---|---|
| Reminders | Only if someone remembers to look | Automatic, to the person responsible |
| After a renewal | Edit dates by hand, file the PDF somewhere | One click moves the date and files the certificate |
| Latest version | "final_v3_really_final.pdf" | Current version first, full history kept |
| Recurring jobs | Forgotten when someone is away | Assigned, scheduled and visible to the team |
| Sensitive files | Everyone with folder access sees them | Restricted to managers |
| Who changed what | Unknown | Activity log |
Put the important dates on autopilot.
Try everything free for 14 days. No card, no commitment.