Practical how-tos for everyday business files
Short answers to the questions people ask most, each with a free tool that does the job in seconds.
PDF tools
How to make a PDF smaller to send by email
Email attachments are often limited to 10-25 MB. Here is how to shrink a PDF quickly, which compression level to pick and how to keep text sharp.
Read the guideHow to merge PDF files into one document
Combine invoices, contracts or scanned pages into a single PDF in the right order, without installing software.
Read the guideHow to extract or remove pages from a PDF
Split a long PDF into separate pages or keep only the page ranges you need, using simple ranges like 1-3, 5, 8-z.
Read the guideHow to convert PDF pages to JPG or PNG images
Turn PDF pages into images for presentations, social media or websites, and choose the right resolution for screen or print.
Read the guideHow to turn phone photos of receipts and documents into one PDF
Photograph receipts, forms or ID documents with your phone and combine them into a tidy PDF for your accountant or claims.
Read the guideHow to convert Word, Excel and PowerPoint files to PDF
Why businesses send PDFs instead of Word or Excel files, and how to convert documents online while keeping the layout.
Read the guideImage tools
Image sizes for websites and social media (and how to resize in bulk)
Recommended image dimensions for websites, online shops, Facebook, Instagram, LinkedIn and WhatsApp, and how to resize and crop many photos at once.
Read the guideHow to reduce image file size without losing quality
Smaller images load faster and are easier to email. Learn what quality setting to use, when to shrink dimensions and how to compress in bulk.
Read the guideJPG, PNG or WebP: which image format should you use?
A plain-English comparison of JPG, PNG, WebP and GIF for photos, logos, screenshots and websites, and how to convert between them.
Read the guideCSV & Excel tools
How to remove duplicate rows from a CSV or Excel file
Clean customer lists and exports by removing duplicates across the whole row or by a column such as email, ignoring differences in capital letters.
Read the guideHow to compare two Excel or CSV files and find the differences
Find which customers, products or invoices appear in one list but not the other, without formulas or VLOOKUP.
Read the guideHow to combine multiple CSV or Excel files into one
Merge monthly exports or branch reports into one sheet, with columns lined up by name even when the files differ.
Read the guideWhy accents and symbols look wrong when opening a CSV in Excel (and how to fix it)
Strange characters, everything in one column, or semicolons instead of commas: what causes common CSV problems and how to fix them.
Read the guideQR code tools
How to create a Wi-Fi QR code for your shop, office or café
Let customers and guests join your Wi-Fi by scanning a code instead of typing the password, and print it on a table card or poster.
Read the guide10 practical ways small businesses use QR codes
Menus, reviews, WhatsApp orders, contact cards, payments and more, with tips on size, colour and placement so codes scan first time.
Read the guideInvoice & document tools
How to write an invoice: what to include, with a free generator
The details every invoice should have, how to show tax, payment terms that get you paid faster, and a free tool to create a PDF invoice.
Read the guideQuotation vs invoice vs receipt: what is the difference?
When to send a quotation, an invoice and a receipt, what each one should contain, and how to create all three as PDFs.
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